State TANF Representatives
Registration
Travel Information
Hotel Information
Registration Information for
State TANF Representatives
The online registration deadline has passed. Registration will be available onsite only.
Travel Arrangements for State TANF Representatives
The Fourteenth Annual Welfare Research and Evaluation Conference begins promptly at 8:30 am on Wednesday‚ June 1‚ 2011 and adjourns at 1:15 pm on Friday‚ June 3‚ 2011. The conference will be held in the heart of Washington‚ DC at the Capital Hilton Hotel.
Air/Rail Travel
Designated Travel Agent
All sponsored State TANF Representatives are required to make their travel arrangements through the designated travel agency‚ TRAVELINK. TRAVELINK will coordinate your airline or rail reservations and tickets. Noy Jones is the designated agent at TRAVELINK for this event.
Please remember that this event is sponsored and funded by a Federal Government agency; thus‚ TRAVELINK is required to follow Federal Government Travel Regulations.
Guidelines that TRAVELINK is Required to Follow
TRAVELINK is authorized to book your round trip travel from your designated origin to Washington‚ DC and back ONLY. TRAVELINK is not authorized to book travel itineraries that include special routing accommodations (e.g.‚ a layover in another city for business or personal purposes‚ additional nights stay‚ or return flights to a city other than your home/departure city).
If you have questions, please contact Heidi Fam, Meeting Planner at ESI, at (240) 744-7205 or via email at heidif@esi-dc.com.
TRAVELINK is required to book you on the most economical‚ coach-class flight in order to comply with Federal Government Travel Regulations. Airline preferences to accommodate frequent-flyer benefits or airport preference cannot override price considerations.
Electronic tickets (e-tickets) will be issued to persons requiring air travel. Travelers will need to show a valid form of identification at the check-in counter. Participants traveling by train‚ and those for whom e-tickets are not an option‚ will receive paper tickets. TRAVELINK will e-mail or fax you a copy of your itinerary after booking your ticket so that you will have it available for reference.
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How to Make Your Travel Reservations
- Click on the registration link above and follow the instructions provided
for submitting your travel and accommodation requests as part of the online
conference registration process.
- Once ESI staff process your registration and approve your travel requests‚
your travel information will be forwarded to TRAVELINK.
- Based on your requests‚ the designated TRAVELINK agent will develop a tentative
itinerary that will be e-mailed to you.
- Upon receiving the tentative itinerary‚ please contact the TRAVELINK agent within
24 hours to confirm your itinerary‚ so that she can finalize your travel plans
and issue your ticket. This is necessary so that we can obtain the most economical airfare.
- The TRAVELINK agent will send you a final itinerary via e-mail or fax after she
issues an air e-ticket. If your itinerary requires rail or paper air tickets‚
the TRAVELINK agent will e-mail you a final itinerary and will send your paper
documents to you via overnight delivery.
Note: If you need to make any changes to your itinerary after
you have been ticketed‚ you will need to contact the airline or train directly.
All additional costs incurred from changes will be at your own expense.
Automobile Travel
If a sponsored State TANF Representative elects to drive to the conference‚
mileage reimbursement cannot exceed roundtrip coach class or discounted rate
air or rail fare. Mileage is currently reimbursable at 51 cents per mile for a person
using his/her personal vehicle to travel to and from the conference location.
Tolls for highways and bridges are reimbursable‚ and as with other expenses‚
receipts must be submitted in order to be considered for reimbursement. For
specific driving directions‚ refer to the Hotel Accommodations
section below or visit Mapquest.
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Ground Transportation
Washington‚ DC is served by a variety of ground transportation options. Below
is a listing of several options for traveling from the airport or train station
to the hotel. All estimated fares are one-way and per person unless otherwise
specified.
SuperShuttle
Shuttle service is available to the hotel for approximately $14 from Reagan
National Airport (DCA)‚ $29 from Dulles International Airport (IAD)‚ and $37
from Baltimore/Washington International Airport (BWI) using the SuperShuttle
service. Shuttle reservations can be made by calling (800) BLUE-VAN or via the
Internet at SuperShuttle.
Reservations are required at least 12 hours in advance.
Taxi
Taxi stands are located at the baggage claim area of all local airports and
at the front entrance of Union Station. Approximate fares are as follows: Reagan
National - $15; Dulles - $58; BWI - $72; and Union Station - $10.
Metro
The Capital Hilton is accessible via Washington‚ DC's Blue Line Metro service and is located near the Farragut West Station stop. You can access the Reagan National Airport Metro station on the main level of the airport. Board the Blue Line Rail towards Largo Town Center. Upon arriving at the Farragut West stop‚ exit using the 17th & I Streets exit. Walk one block north on 17th Street‚ then take a right onto K Street. Walk one block east on K Street and take a left on 16th Street. Walk a short distance north to the hotel at 1001 16th Street. Complete Metro Rail System map.
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Hotel Accommodations for State TANF Representatives
The conference will be held in the heart of Washington‚ DC at the:
Capital Hilton
1001 16th Street‚ NW
Washington‚ DC 20036
Phone: (202) 393-1000
Fax: (202) 639-5784
ESI will reserve a room for sponsored State TANF Representatives requiring overnight accommodations at the Capital Hilton. Reservations will be made based on the information provided to ESI as part of the online conference registration process. Your hotel confirmation will be e-mailed to you before May 20‚ 2011.
Your room costs (room and tax ONLY) for the approved duration of your
stay will be billed to ESI's master account. Participants should note that incidental charges including room service‚ telephone‚ internet‚ movies‚ laundry‚ etc.‚ are not reimbursable and are the responsibility of the individual guest. Participants will be asked to leave a credit card imprint at check-in to cover the cost of such incidental expenses.
Check-in time at the hotel is 3:00 pm and check-out time is 12:00 noon. Should you arrive early‚ the hotel will make every attempt to accommodate your check-in. However‚ if there are no rooms available upon your early arrival‚ your luggage will be stored until your room is ready.
Driving Directions to the Hotel
From Route 50 West:
Take Route 50 to Route 66 East‚ following the signs to Washington‚ DC. Take the Theodore Roosevelt Bridge (Route 50)‚ staying in the center lanes. Route 50 then becomes Constitution Avenue. Continue East on Constitution Avenue for about 6 blocks and then turn left on 18th Street. Go 7 blocks to H Street and make a right. Go 2 blocks to 16th Street and make a left. The hotel is 2 blocks up on the left.
From Richmond and I-95 North:
Take I-95 North to 395 North‚ following the signs for Washington‚ DC and Route 1 (the 14th Street Bridge). Cross the 14th Street Bridge over the Potomac staying in the left lanes. Take 14th Street North until you reach K Street‚ (about 14 blocks). Make a left on K Street and go 2 blocks to 16th Street. Make a right; the Capital Hilton will be on the left.
From Baltimore and I-95 South:
Take I-95 South following signs to Washington‚ DC. About 25 miles south of Baltimore‚ I-95 will merge with I-495 (The Beltway). Head toward Virginia on I-495 West‚ following signs for College Park and Silver Spring. Get off on Exit 31 (Georgia Avenue/Silver Spring)‚ and make a left on Georgia Avenue Southbound. Stay on Georgia Avenue for ½ a mile and then veer right onto 16th Street. Stay on 16th Street for approximately 6 miles. The Capital Hilton Hotel is on 16th Street between L and K Streets on the left hand side.
Should you require more detailed driving directions‚ please visit Mapquest.
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